I just want to share certain articles only with my colleagues & not outsiders. How do I do this? I don’t want to waste my time by giving access to everyone individually. Please help.

https://meta.discourse.org/t/video-how-to-create-a-private-category-using-group-permissions/136439?u=remah

@Remah ..Hi this was helpful. BUt I cant edit the staff category even though I am the Admin. Also, how do I add my whole organization’s id to it. It will take a lot of time. Please help.

Monika it’s considered really bad etiquette to @ people, especially those not involved in the Topic. We are all busy, some more than others. Bear in mind people may get notified during unsociable hours. Use that feature responsibly To your issue, there are some auto-generated groups that you might be able to use, e.g. trust_level_0 contains everyone with an account and is maintained by Discourse itself, so no need to individually add each person. Giving that rights and excluding ‘everyone’ will prevent anonymous users seeing that Category. If you need something more tailored because you have a mix of members, some of whom you don’t want to permission for this Category, you may need to create a group with only firm staff. You will need to manually manage membership going forward, but once you’ve set it up it will be less work to maintain. You will have to remember to onboard people though as and when.

I’m not sure, but I didn’t find it until I wrote a plugin to do the same! Your comment makes me feel a little less silly.

How to create a category particularly for an organisation's use?

Product Support

pfaffman (Jay Pfaffman) February 21, 2020, 1:46pm 6

You can create a group whose members are automatically added o if their email address matches a domain and then make a category that allows only that group to see it.

Topic		Replies	Views
Create a category that's private to one group, but open to other groups Product Support	5	312	May 21, 2025
Is it possible to have private categories? Product Support	1	599	February 4, 2020
Set up a category ONLY for specific Users Product Support spaces	8	491	November 21, 2025
New CATEGORY for members but private access Product Support	1	384	October 11, 2021
Creating category where staff can see all post but users can only see there own Product Support	4	2889	July 12, 2015

How to create a category particularly for an organisation's use?

Related topics