Our approach:
- Anonymise the user – This is needed to comply with GDPR
- Suspend the account – This ensures they can’t somehow log back in with their email address
- Change the anonymised name to something sensible and generic like “Former Colleague”, or “Former Colleage(HR Specialist)”
I’d also be interested to see what other people are doing. I’m tempted to automate this with a script that queries our employee database for recent departures.