I am in the process of moving three google groups to a discourse instance, and would be grateful for advice.
These groups are all run by the same organization, but the users are not all overlapping. All are private, one contains people that may or may not care to be kept informed about the organization generally but need to be in this one private group, and one contains people who need to talk about things that nobody else should not be privy to. Later we plan to open up the forum to include more discussions by the staff, by our wider network and interested citizens who find us and sign up via the web.
Here are the groups I am setting up first:
- staff - all staff in the organization
- leadership - only subset of staff, rest of staff should not have access
- office - subset of staff plus people from other organizations who share office space
Before I move forward, I can see I need to resolve two issues:
- The people sharing the office space should not be getting any other mail from the forum except from the office category.
- The staff with admin and moderator access to the forum shouldn’t be seeing the messages in the leadership category.
For #2, I am considering setting up an admin user account that is used to handle admin functions and that can work. But later when we open up registration I can see there will be problems in identifying spam users and doing regular moderator tasks.
For #1, the solution seems to be to completely lock down all categories and to only provide access to the office category. But again this won’t work once we open up the forum to the public. Some sort of “mute all but x category” user setting seems to be required.
We do want to get staff to get fully immersed in discourse and buy into it before we move to the next stage, so at all costs want to avoid splintering off some groups to discourse while we keep other google groups running.