Using Discourse to organise meeting agendas

[downey (Michael Downey)]

We have a daily asynchronous “meeting” that happens via a topic automatically created each day; this might give you some ideas:

How to do asynchronous Scrum standups using Discourse?

So 4+ years later, here’s a snapshot of how I team I am on is using Discourse for daily scrums. The organizational setting A project team that works on various open source initiatives as “external clients” but sits within a large organization. That larger organization has its own proprietary tools for documentation, project management, chat (Slack) etc., and has historically been unwilling to switch to open source tools or share org work publicly. The work for this team has to be both (a) exis…

We also create similar topics using Zapier as described in the link above for weekly and semi-monthly meetings, as well, which uses its date calculation features to insert the ISO Week Number into weekly meetings, calculate which day the next meeting is, etc.

For live meetings, using those automated new topics, we request people to add agenda items and any other documents needed for the meeting, so we can go straight to the designated topic for all the materials. And then we post the summaries/notes of the meeting to the same topic after they happen.