This guide explains how to set up an Automation using the “Append last checked by” script. This feature automatically adds an interactive ‘checked by’ box to designated topics, showing when they were last reviewed and by whom.
Required user level: Administrator
The “Append last checked by” Automation is a useful tool for maintaining and tracking the review status of your documentation or policy topics. It adds a visible indicator of when a topic was last checked and by whom, using local dates functionality for timezone-specific display.
Overview
When set up, this Automation adds an interactive box to the first post of selected topics that looks like this:
This topic (and all of the official documentation topics) use this automation, so you will see the result of it at the bottom of this post.
Setting up the Automation
- Navigate to your Automation page
- Select the script “Append last checked by”
- You’ll see the following options:
Configuration options
- Trigger: This Automation only has one trigger: ‘After post cook’
- Category: Optionally restrict this Automation to topics in a specific category
- Tags: Optionally restrict this Automation to topics with specific tags
- Trust Level: Set which Trust Levels are eligible — the automation will only apply to topics where the first post was created by a user at one of the selected Trust Levels. If left blank, it defaults to any Trust Level.
How it works
Once configured, the first post of all topics in the specified category (or with the specified tags) created by users at the set Trust Level(s) will have this box attached:
Any user who has permission to edit the post can mark the topic as checked by clicking the “Done” button.
Additional information
This Automation works well in conjunction with the “Last edited by” Automation to provide more comprehensive editing and review information. For details on the “Last edited by” Automation, refer to this guide.
Last edited by @hugh 2024-07-26T01:58:47Z
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