Sending Bulk User Invites

(Allen - Watchman Monitoring) #55

Can people opt-out of invites?

1 Like
(Alan Levine) #56

I have 80 teachers I need to invite to our discourse site soon (running v1.6.0.beta7); and am testing bulk invite from CSV with single address, and 3rd column topic ID of 948, corresponding to a welcome topic I want them to see

I get the email message with the invite link. I follow the link. I see no kind of message like “please check your email for a login activation”, just the default view of the site with a login link. This will totally confuse my users, as if it looks like nothing happened.

I do get the email though with the link to change a password. I use it, but once logged in, I am just sent to the main index, not to the welcome message.

(Jeff Atwood) #57

Hmm, can you repro a problem here with the above instructions @techapj?

(Arpit Jalan) #58

I am not able to repro this issue with site setting invite only enabled (I see that public signups are disabled on your site).

@cogdog is there any setting enabled/disabled on your site that may be interrupting invite login flow? Anything that can hep me repro this issue?

(Jon Peirce) #59

If the user has already signed up independently, will the bulk invite system detect that and hold back or will they get an invite anyway?

(Arpit Jalan) #60

If the user (with that email) already exists, they will just be added to the group (if you specified any) and will not receive invite email. This feature is reverted in favour of a security fix.

Inviting users with groups field failed when there is an existing user in the list
(Robert McIntosh) #61

This is a useful feature, but I wonder if it would be possible to send a custom text for Bulk Invitations as well as individual ones. I imagine that, like me, bulk invitations are done to groups of users and there is the possibility that you could also break a large list into smaller targeted lists that are still large enough to justify the bulk procedure, but would benefit from more custom message.

I’m not sure if this is a Feature Request or if I have simply missed it.

1 Like
Bulk Invite - Custom Message. Is it possible?
(Rsnie) #62

@techAPJ Is it also possible to invite people by giving them code they can enter to find a private forum.
For instance, we have a conference in two months, we don’t have the e-mailadresses of the participants which are attending, but we would like to let them use our private forum, is there a way they can enter the forum?

1 Like
(Arpit Jalan) #63

You can generate Invite tokens in advance and hand over the link to them via any mode of communication. Here is a howto for that:

(Jay Pfaffman) #64

Another option would be to let anyone join, but require approval.

(Rsnie) #65

Yes, that’s what we are going to do. Thanks for the tip.

1 Like
(Christoph) #66

Is there any way of baking some more user settings into the invite link, apart from group membership and topic_id? In particular, I would like to modify the frequency of the summary emails for some invites and setting some categories to watching or watching_first_post would also be great. Oh, and a custom message could also come in handy from time to time.

The reasoning behind this is the following: people are generally very reluctant to subscribe follow invite links because they are wary of getting even more emails. Explaining that discourse allows users to control exactly which emails they want to receive is too complicated so I would like to promise invitees something like “You will not receive any emails in you accept the invitation”. Or “You will not receive any emails except those regarding XYZ”. In order to be able to do that, I need to make sure that summary emails are turned off for those users.

This functionality would be particularly useful for diverse communities where categories constitute something like sub-forums and where people interested in one category may not be interested in another. In other words, you tell people: “never mind all the other stuff on the forum, we will only get what you want”.

1 Like
(Jay Pfaffman) #67

I am working on an import that has a similar use case. We want to have members of a group auto-follow a given category. There are hundreds of categories and you’re not likely to care about posts in the other categories. We want to hide those categories from the /top and /latest, but somehow make sure that group members notice posts in their categories.

1 Like
(Christoph) #68

While it would be a convenient feature to have for bulk invites, you don’t realky need it if you use this plugin:

1 Like
(Yuriê) #69

i can’t send bulk invites
all emails are invalid according to discourse, but they aren’t

what I am doing wrong?

1 Like
(Jay Pfaffman) #70

If that’s true, it’s a bug.

Create a simple cvs file that demonstrates it, one that you can include in your bug report, and create a new thread in the #bug category.

(Yuriê) #71

I see the error.
Excel generate csv file with semi comma ; rather than comma ,

So, Discourse was reading the email adress in the entire line

After I changed ; to , all worked fine!

(Jeff Atwood) #72

I see an opportunity to improve here @techapj, if we see a line with zero commas, you should terminate the entire process and warn the user the file does not appear to be a comma delimited CSV file at all.

(Roland) #73

I had a moderator have an issue with a bulk invite earlier as well. He couldn’t understand what was wrong and couldnt explain it properly. I just ran his file thru a simple converter then it worked fine.

(Jay Pfaffman) #74

It’d be really nice if it showed what was going to happen, perhaps just with the first few lines, before diving in and doing it. That’d show the user whether the file was usable or not before it potentially did the wrong thing.